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Why Use a
Paper
Shredding
Service

Whether you are an individual or a business, shredding confidential documents is critical to protecting your private information. Organizations in all industries are facing strict laws to maintain the privacy of individuals. The FACTA law mandates that all businesses destroy any paper records that contain sensitive information. Other federal regulations such as HIPAA, Sarbanes-Oxley, and Gramm-Leach-Bliley protect privacy by controlling the way information is handled or audited.

Such documents typically include:

  • Contracts
  • Agreements
  • Purchase Orders
  • Memos
  • Invoices
  • Receipts
  • Employee Records
  • Customer Lists
  • Medical Records

Most businesses and many individuals outsource their shedding to certified professionals allowing them to prove compliance with state and federal laws that are in place to protect against identity theft. The most common documents that identity thieves look for include bank statements, ATM receipts, credit card bills, and pre-approved credit card applications. Any documents that include personal details such as names, addresses, social security numbers, and driver’s license details should be shredded.

True Costs of Owning a Shredder

Many businesses believe they can save money by purchasing a shredder, however, there are other costs associated with shredding if the documents aren’t disposed of properly. Many large companies have faced lawsuits due to negligence when it comes to document disposal. Employees are much more likely to throw away private documents than take the time to shred them. Furthermore, some industries require proper documentation for HIPAA and FACTA compliance which can only be achieved if the shredding is audited.

Security risks aside, many offices will still spend more money purchasing a shredder than hiring a shredding service. See the breakdown of costs below.

Cost of a shredder

A “medium” duty shredder that can handle documents with staples and paper clips can be purchased from Staples for around $200. These shredders typically last 2 years and shred 5,000 sheets in 1.5 hours but require a 30 minute cool down period after 20 minutes. Annual Cost: $100

Cost of Labor

When purchasing a shredder, labor must be accounted for. A small business typically produces 10 boxes of documents per year or 50,000 sheets of paper. Based on 5,000 sheets in 1.5 hours, it would take an employee 15 hours to shred a year of paperwork. Annual Cost: $225 (at $15 an hour)

Cost of Shredding Service

A shredding service uses industrial grade shredders and charge around $100 to shred and recycle your documents, compared to the $325 if an employee uses the company shredder. Small companies can save over $200 a year on shredding and guarantee compliance. The cost savings increases with the amount that needs to be shredded. Annual Cost: $100

Types of Shredding

Mobile Shredding

How it Works

A mobile shredding truck arrives at your location at a predetermined time for either a one-time purge or monthly shredding requirements. A worker with credentials will collect your document boxes or secured bins and transport them to the shred truck equipped with an industrial strength shredder and perform the shredding at your curb. The emptied bins are returned to your office for you to fill again.

Convenience and Security

Mobile shredding is a scheduled service that only takes a matter of minutes to complete. Mobile Shredding allows you to watch the shredding as it takes place and receive your certificate of destruction immediately.

Offsite Shredding

How it Works

With offsite shredding, a secure truck comes to your location to collect your documents and transport them to a facility where they are shredded, mixed, and recycled. There is a secure chain-of-custody in place that results in a controlled, documented process to prevent security breaches. You will receive a certificate of destruction after your documents are destroyed.

High Volume Solution

Offsite shredding is designed for larger volume shredding projects, typically over 300 lbs or 11 banker boxes. Offsite shredding is the economical choice for businesses that don’t need to witness the shredding.

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